Executive Assistant - Sacramento

Full-time - Entry Level

Sacramento, CA

Professional, Scientific, and Technical Services

About the position

As CohnReznick grows, so do our career opportunities. As one of the nation's top Professional Services and Business Advisory firms, we foster teams in Advisory, Assurance, and Tax services that value innovation and collaboration in everything they do! We currently have an exciting career opportunity for an Administrative Assistant to join the team in our Sacramento, CA office. CohnReznick is a hybrid firm and most of our professionals are located within a commutable distance to one of our offices. This position is considered hybrid which means team members are expected to be thoughtful and intentional in how they create opportunities for in-person collaboration. While the cadence of in-office presence is determined at the team level, our professionals are encouraged to be in the office/together in person on average 3 days a week.

Responsibilities

• Support Assurance team
• Preparing, proofreading, and formatting correspondence using Microsoft Word (engagement letters, legal agreements, and client documents and invoices) in accordance with the firm's policies and procedures
• Organizing, creating, and standardizing materials such as proposals, and client correspondences
• Assist with time & expense entry as requested
• Run client-specific reports
• Emailing client invoices
• Maintain managements contacts and mailing lists
• Assisting the team with daily workflow
• Assisting with other onsite office services needs
• Serving as a backup Receptionist
• Performing other duties as assigned
• Required In-Office presence a minimum of 3 days a week

Requirements

• Previous administrative assistant work/office assistance experience needed
• Motivated with excellent organizational and interpersonal skills
• Intermediate proficiency in MS Office-Word, Excel, PowerPoint, Outlook and Adobe Acrobat
• Knowledgeable of business grammar and basic proofreading skills
• Tech savvy and ability and desire to embrace necessary software applications
• Manage multiple tasks simultaneously
• Strong verbal communication skills
• Flexibility to change direction frequently between tasks and between different clients
• Ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning and organizing projects simultaneously
• Ability to operate with a sense of urgency
• Professional demeanor and appearance necessary at all times
• Ability to work onsite in the office at least 3 days per week
• Demonstrated team player with a flexible personality and positive attitude
• Overtime may be required during busy season (January-April)

Benefits

• Generous PTO
• Flexible work environment
• Expanded parental leave
• Extensive learning & development
• Paid time off for employees to volunteer
• Discretionary performance bonus