Executive Assistant, Sales

$78,624 - $78,624/Yr

EBSCO Industries - Ipswich, MA

Full-time - Entry Level

Ipswich, MA

1,001-5,000 employees

Merchant Wholesalers, Nondurable Goods

About the position

The Executive Assistant for Sales, Marketing, and Publisher Relations at EBSCO Information Services provides high-level administrative support to the Executive Vice President and Senior Vice President of Sales. This role is crucial for ensuring organizational efficiency through effective schedule management, travel arrangements, meeting coordination, and various administrative tasks. The position is hybrid, requiring proximity to the Ipswich, MA office for periodic visits.

Responsibilities

• Arrangement and organization of travel plans (hotel, flight, car transportation, itineraries, etc.)
• Calendar management via Microsoft Outlook
• Expense report administration via SAP Concur
• Coordination of onsite meetings (catering, conference room reservations, audio/visual etc.)
• Collecting, combining, formatting, and maintaining reports, files, and agendas in Excel and Word in support of Executives and their departments
• Additional projects as assigned by Sales & Marketing department management

Requirements

• At least 5 years' experience working in a fast-paced environment with a focus on administrative tasks
• Strong communication, organizational, and follow-up skills
• Ability to prepare letters, arrange meetings, edit documents, maintain records, and prepare reports for sales management with strong attention to detail
• Familiarity with Microsoft 365 online platform and Microsoft Teams
• Geographic/demographic knowledge of world cities and countries is preferred
• Ability to work in a fast-paced environment, take initiative, and exhibit strong time management skills

Nice-to-haves

• Familiarity with Microsoft Teams
• Geographic/demographic knowledge of world cities and countries

Benefits

• Medical, Dental, Vision, Life and Disability Insurance
• Flexible spending accounts
• Retirement Savings Plan
• Paid Parental Leave
• Holidays and Paid Time Off (PTO)
• Mentoring program