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Executive Assistant, Sales
EBSCO Industries - Ipswich, MA
posted about 2 months ago
About the position
The Executive Assistant, Sales at EBSCO Information Services will provide high-level administrative support to the Executive Vice President of Sales, Marketing & Publisher Relations and the Senior Vice President of Sales for Europe, Latin America & Sub-Saharan Africa. This role is crucial for ensuring organizational efficiency through effective schedule management, travel arrangements, meeting coordination, and various administrative tasks. The position is hybrid, requiring occasional visits to the Ipswich, Massachusetts campus.
Responsibilities
- Arrangement and organization of travel plans (hotel, flight, car transportation, itineraries, etc.)
- Calendar management via Microsoft Outlook
- Expense report administration via SAP Concur
- Coordination of onsite meetings (catering, conference room reservations, audio/visual etc.)
- Collecting, combining, formatting, and maintaining reports, files, and agendas in Excel and Word in support of Executives and their departments
- Additional projects as assigned by Sales & Marketing department management
Requirements
- At least 5 years' experience working in a fast-paced environment with a focus on administrative tasks.
- Familiarity with Microsoft 365 online platform and Microsoft Teams.
- Strong communication, organizational, and follow-up skills.
- Ability to prepare letters, arrange meetings, edit documents, maintain records, and prepare reports for sales management with strong attention to detail.
- Geographic/demographic knowledge of world cities and countries is preferred.
Nice-to-haves
- Experience in a similar role within a sales or marketing environment.
- Proficiency in additional software tools related to project management or communication.
Benefits
- Medical, Dental, Vision, Life and Disability Insurance
- Flexible spending accounts
- Retirement Savings Plan
- Paid Parental Leave
- Holidays and Paid Time Off (PTO)
- Mentoring program
