Executive Assistant/Scheduler to the President & CEO

$75,000 - $80,000/Yr

Solar Energy Industries Association - Washington, DC

Full-time - Mid Level

Remote - Washington, DC

501-1,000 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Assistant/Scheduler to the President & CEO at the Solar Energy Industries Association (SEIA) plays a crucial role in supporting the CEO by managing their daily schedule, coordinating meetings, and handling administrative tasks. This position requires a proactive individual who can navigate complex situations and maintain confidentiality while fostering strong professional relationships with stakeholders. The Executive Assistant will work closely with the Chief of Staff and other executives to ensure efficient operations and effective communication within the organization.

Responsibilities

• Manage the CEO's calendar and daily schedule, including scheduling internal and external calls and meetings.
• Coordinate logistical setups for teleconferences or videoconferences and organize materials for meetings and events.
• Represent the CEO to internal and external stakeholders, both on the phone and in person.
• Collaborate with the Chief of Staff to ensure a seamless internal flow of information and efficient business operations for the Executive team.
• Support the CEO by prioritizing tasks, organizing agendas, taking minutes, and following up on pending action items.
• Draft letters, emails, and other correspondence on behalf of the CEO.
• Coordinate travel arrangements, including multi-city travel schedules and itineraries.
• Execute additional administrative tasks on behalf of the CEO, including expense reporting and maintaining contact information.

Requirements

• At least 5-7 years of experience in administrative and executive support roles, including 4 years supporting a C-suite level executive.
• A bachelor's degree.
• Exceptional organizational skills and attention to detail.
• Fluency in Microsoft Office tools, especially Outlook, Word, and Excel.
• Strong communication and writing skills.
• Ability to respond effectively to requests from industry leaders and government staff.
• A strong work ethic and cheerful customer-service attitude.

Nice-to-haves

• Experience in trade associations or membership organizations.

Benefits

• Competitive salary range of $75,000-$80,000 annually based on experience.
• Excellent benefits package including health insurance and retirement plans.