University of California - San Diego, CA
posted 2 months ago
The Executive Assistant reports to the Chief Administrative Officer of the San Diego Supercomputer Center (SDSC) and provides high-level, confidential, executive assistance to SDSC's Director as well as members of the Director's Office and Executive Team. This role involves managing complex problems of a sensitive nature, requiring a high level of tact, diplomacy, and discretion. The Executive Assistant will independently manage the complexity of the Director's calendar, schedule individual, group, and standing meetings, and provide coordinated and collaborative support to the Director's Office. In addition to calendar management, the Executive Assistant will coordinate and direct support for the Director's extensive schedule of speaking engagements, travel, and various events. Responsibilities include making travel arrangements, preparing original correspondence and presentations, and advising the Director and Executive Team on project statuses. The incumbent will also research, analyze, and synthesize information to prepare executive briefings, reports, and summaries. As the primary contact for requests to/from the Director, the Executive Assistant will handle inquiries from the public on sensitive issues and serve as the liaison between the Director's Office and various stakeholders, including government agencies and academic institutions. The role also involves organizing and managing special projects, planning high-level meetings and events, and developing systems for managing information and projects. The Executive Assistant will track deadlines, anticipate problems, and ensure timely follow-through on action items.