2001 SSB&T - Boston, MA
posted 3 months ago
We are seeking an Executive Assistant (EA) who will be responsible for a wide variety of administrative duties in support of State Street executives. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills, be highly organized and detail-oriented, a quick learner and able to anticipate executives' needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and corporate partners. The Executive Assistant will work directly with 2-3 executives to support all aspects of their daily work routine. This includes maintaining executives' calendars and coordinating all aspects of appointments, meetings, receptions, events, and video/conference calls; maintaining frequently-changing calendars with accuracy and precision. The EA will independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators, and vendor partners. In this role, the EA will exercise discretion in committing the executives' time and evaluating needs, arrange complex travel (domestic and international), prepare, reconcile and submit expense reports, and serve as a liaison between the executives, their teams, and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. The EA will determine the priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate, and keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. Routinely, the EA will perform a wide variety of support duties including handling printing, faxing, mail/overnight packages, copying, filing, and email/messages and sort and triage mail. The EA will prepare a variety of materials on a daily, weekly, or monthly basis such as meeting handouts and meeting agendas. Other additional and/or alternative duties may be assigned from time to time, including supporting other departments or executives as needed. The EA will exercise professionalism, discretion, and judgment in handling sensitive and confidential financial, legal, and company information, and work collaboratively with others across multiple business lines and geographies.