Executive Assistant - Senior Vice-Presidents - Office of Spend Management Services & Delivery (SMSD)

$59,600 - $95,400/Yr

Vizient - Irving, TX

Full-time - Mid Level

Irving, TX

Merchant Wholesalers, Nondurable Goods

About the position

The Executive Assistant will provide high-level administrative support to two Senior Vice Presidents at Vizient, Inc. This role is crucial for maximizing the efficiency and impact of the executives' daily routines, serving as a key point of contact between leadership and both internal and external audiences. The position requires a proactive approach to managing schedules, facilitating meetings, and ensuring smooth operations within the department while upholding the company's values of accountability, inclusivity, and purposefulness.

Responsibilities

• Proactively manage the calendars and schedules of the Executives, resolving conflicts and prioritizing effectively.
• Conduct research and prepare materials for meetings, including coordinating logistics and managing action items.
• Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences.
• Organize and host large team town hall meetings in collaboration with marketing and education teams.
• Oversee extensive travel planning for the SVP/GM, ensuring preferences are met and adapting to changes.
• Prepare, reconcile, and submit expense reports in accordance with company policies.
• Assist with the preparation and editing of documents, presentations, and communications for SMSD leadership.
• Facilitate leadership and team meetings, including preparing materials and following up on action items.
• Optimize day-to-day operations for the Executives, establishing processes and workflows to enhance efficiency.
• Coordinate employee engagement activities and assist with onboarding for the SMSD team.
• Develop positive relationships with internal and external customers, serving as a trusted liaison.
• Manage project-based support and special projects as assigned.

Requirements

• Relevant degree preferred.
• 5 or more years of relevant experience in a senior administrative support role required.
• Proficiency in Microsoft Word, Excel, and PowerPoint required.
• Strong project management skills with attention to detail required.
• Sharp written and verbal communication skills.
• Professional attitude and presence with a can-do approach.
• Ability to be flexible and adjust swiftly to changing priorities.
• Strong organizational skills and detail orientation necessary.
• Experience in event planning for meetings of various sizes.
• Proven ability to handle sensitive information with appropriate judgment.
• Self-directed and results-oriented with a collaborative attitude.
• Willingness to travel.

Benefits

• Comprehensive benefits plan including health insurance, dental insurance, and vision insurance.
• 401k retirement savings plan with company matching.
• Professional development opportunities and career growth.
• Incentive eligibility based on performance.