EXECUTIVE ASSISTANT & SOCIAL MEDIA MANAGER

$18,000 - $26,400/Yr

Plan Experiential - Berkeley, CA

Part-time - Entry Level

Berkeley, CA

About the position

Plan Experiential is a leading event production and experiential events company based in Berkeley, California. We specialize in crafting unforgettable experiences through creative event design and production. We are seeking a highly organized and proactive Executive Assistant to support PLAN's President and to manage social media goals. This part-time position (15-20 hours per week) will involve a blend of executive assistance and social media management, with the Executive Assistant duties comprising approximately 60% of the role and social media management duties making up the remaining 40%. The ideal candidate will demonstrate professionalism, self-starter qualities, and trustworthiness, maintaining a high level of confidentiality and integrity in all duties. As an Executive Assistant, the chosen candidate will play a crucial role in ensuring the smooth operation of the President's daily activities. Responsibilities will include calendar and meeting management, communication liaison, project coordination, documentation preparation, office management, event support, travel arrangements, and personal assistance. The candidate will be expected to efficiently schedule and coordinate meetings, manage all communications, assist in managing concurrent projects, prepare reports and presentations, handle general office tasks, assist with event planning and production, organize travel, and provide personal support to the President. In addition to executive assistant responsibilities, the candidate will manage the social media presence for the company and its leadership. This includes content creation, content management, marketing support, analytics, contact management, and lead tracking. The candidate will be responsible for producing engaging posts, scheduling and posting content, collaborating with the marketing team, monitoring social media performance, and maintaining accurate records of connections and potential leads. The role offers a unique opportunity to work closely with the leadership of a creative and innovative company, with significant potential for growth.

Responsibilities

• Efficiently schedule and coordinate meetings, appointments, and events for the President.
• Manage all communications, including emails, phone calls, and correspondence, ensuring clear and effective exchanges.
• Assist in managing concurrent projects, ensuring all deadlines are met and tasks are meticulously tracked.
• Prepare reports, presentations, and other documents, with an emphasis on detail and clear communication.
• Handle general office tasks such as ordering supplies, managing files, and coordinating with vendors.
• Assist with event planning and production tasks, including coordination, logistics, and on-site support.
• Organize and book travel, accommodations, and detailed itineraries for both business and personal needs.
• Provide personal support to the President, including managing personal tasks and errands.

Requirements

• Experience in a corporate environment with excellence in written and verbal communication.
• Demonstrated initiative and ability to take charge of tasks and projects with minimal supervision.
• Ability to maintain a high level of confidentiality and integrity in all duties.
• Proficiency in macOS, Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets, Slides), and Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficient in CRM and CMS software (Monday, Salesforce, Asana, Lasso).
• Experience with Adobe Creative Cloud (Photoshop, Illustrator, Premiere Pro, InDesign) and Canva for social media management.

Nice-to-haves

• Experience in event production or video production.
• Interest in social media management or PR career tracks.