Executive Assistant, Special Projects

The Chicago Lighthouse - Chicago, IL

Full-time - Mid Level

Chicago, IL

About the position

The Executive Assistant for Special Projects plays a crucial role in supporting the President & CEO of The Chicago Lighthouse by managing special projects, providing administrative support, and facilitating communication across departments. This position requires a blend of project management, research, and writing skills to ensure the CEO is well-prepared for meetings and initiatives.

Responsibilities

• Manage special projects for the CEO
• Support and coordinate projects with other departments of the Agency
• Prepare policy briefings, talking points, presentations, and proposals for internal and external meetings
• Schedule, prepare materials and notes, and ensure follow-up for various leadership and staff meetings
• Support the President & CEO in advancing government relations, facilitating interactions with city officials, and driving advocacy and partnership initiatives
• Work with the Executive Assistant to the President & CEO to ensure the President & CEO is prepared for meetings and events
• Support the President & CEO's management of leadership team meetings
• Draft and edit various documents including internal/external correspondence and legislative testimony
• Research and prepare briefing materials for key meetings and presentations
• Participate in meetings, taskforces and workgroups both internally and externally
• Manage the Administrative Assistant team and the staff assigned to the Agency's Front Desk
• Other responsibilities, as required.

Requirements

• BA/BS degree required
• PMP certification preferred
• Excellent interpersonal, written, and oral communication skills
• Excellent research, analytical, planning, and organizational skills
• Ability to work independently, exercise professional judgment, and have discretion
• Team-oriented and flexible
• Proficient in Microsoft Word, Excel, and PowerPoint
• Previous supervisory experience preferred