Executive Assistant Sr Hlth

University Of Michigan - Ann Arbor, MI

Full-time - Entry Level

Ann Arbor, MI

Educational Services

About the position

The Executive Assistant Sr Health at the University of Michigan provides comprehensive administrative support to the Chair of the Department of Internal Medicine. This role involves managing complex scheduling, coordinating departmental meetings, and supporting the Chair's research program. The position requires a proactive approach to ensure effective time management and communication within the department.

Responsibilities

• Provide proactive comprehensive administrative support to the Chair.
• Manage important departmental recurring meetings involving the Chair and Executive Vice Chair.
• Coordinate onboarding and orientation of new Division Chiefs and Vice Chairs.
• Support Chair's direct reports' annual evaluations and replacement searches.
• Coordinate travel arrangements for the Chair, including air, hotel, and ground transportation.
• Process expense reports and reconcile P-card expenses.
• Provide technical meeting support and scheduling for the Chair's Lab.
• Act as the primary contact for the Chair's signature system.

Requirements

• Progressively complex administrative assistant experience.
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Competency in transcription, proofreading, and editing.
• Excellent verbal and written interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously and produce high-quality work.
• Experience in handling confidential information professionally.
• Ability to work independently and as part of a team.

Nice-to-haves

• Knowledge of University and Department of Internal Medicine policies, procedures, and regulations.

Benefits

• Open salary based on experience and qualifications.