Executive Assistant (Stand Together Music, Sports and Entertainment)

Stand Together - Arlington, VA

Full-time - Mid Level

Arlington, VA

501-1,000 employees

About the position

Stand Together is a dynamic and mission-driven organization committed to driving positive social change and empowering individuals to overcome barriers. As an Executive Assistant with Stand Together Music, Sports and Entertainment, you will be a valued business partner who takes pride in understanding your principal's business portfolio. Your role will involve identifying and anticipating needs, ensuring that success is determined by your thoughtfulness and ability to execute with excellence. You will connect task management to organizational priorities with a high degree of confidentiality, sense of urgency, and customer focus. This position is ideal for someone who enjoys being part of a team that supports one another and finds fulfillment in helping others achieve success. Your responsibilities will include calendar management, where you will build and maintain a deep understanding of priorities to effectively allocate the principal's time. You will prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team. Additionally, you will prepare for meetings by assembling agendas, recording minutes, and overseeing A/V needs and action items. General administrative support will also be a key part of your role, including processing invoice payments, reconciling receipts and expense reports, and coordinating travel logistics. You will have the opportunity to identify areas for increased efficiency and innovate to improve administrative processes, collaborating with other Executive Assistants to understand prioritization and make trade-offs. Your contributions will extend to team and organizational projects and operational improvements as needed.

Responsibilities

• Calendar management, including prioritizing inquiries and requests and troubleshooting conflicts.
• Meeting preparation and participation, including assembling agendas and recording minutes.
• General administrative support, such as processing invoice payments and reconciling receipts.
• Booking and coordinating travel itineraries and logistics.
• Identifying areas to increase efficiency and innovate administrative processes.
• Collaborating with internal and external Executive Assistants to understand prioritization.
• Owning and contributing to team and organizational projects and operational improvements.

Requirements

• 3+ years of professional experience, preferably in the music or entertainment industry.
• Strong interpersonal communication skills, both written and verbal.
• Excellent organizational skills with attention to detail and proactive problem-solving abilities.
• Ability to think strategically about time allocation as a resource.
• Demonstrated high level of confidentiality and judgment.
• Proficiency with Microsoft Office Suite, especially Outlook, and expense reporting software like Concur.
• Proficiency with Salesforce.

Nice-to-haves

• Experience in the music or entertainment industry is preferred.
• A clear understanding of and excitement for Stand Together's mission.

Benefits

• 401(k) with a 6% match and immediate vesting.
• Commuter assistance plans.
• Health insurance coverage.
• Mileage reimbursement for business travel.
• Flexible time-off policy allowing for planned and unplanned time off.
• Opportunities for professional development and mentorship.