Executive Assistant Strategy & Innovation

Memphis-Shelby County Schools - Memphis, TN

Full-time

Memphis, TN

Educational Services

About the position

The position supports the Strategy and Innovation office at Memphis-Shelby County Schools, focusing on administrative functions and enhancing operational efficiency. The role requires a dynamic leader who can navigate complex environments, implement innovative solutions, and drive measurable outcomes for the district's educational transformation efforts.

Responsibilities

• Perform advanced administrative work for multiple programs and projects, including crafting presentations and written communications.
• Serve as lead on scheduling, note-taking, and direct calling of necessary contacts.
• Analyze unit operating practices to create new systems or revise established procedures for all Strategy and Innovation areas.
• Process a wide variety of transactions subject to different sets of rules and regulations.
• Identify issues or problems and seek alternative solutions consistent with applicable regulations.
• Prepare and maintain a variety of reports, records, correspondence, and files related to assigned services, activities, and operations.
• Manage office details by relieving management of routine issues and keeping them apprised of potential problems and concerns.
• Schedule and coordinate calendar and appointments, travel, and conference arrangements.
• Prepare and distribute notices, agendas, and supplementary materials, and manage audio-visual equipment for meetings.
• Create and process letters, newsletters, e-mails, and other documents independently for the department as directed.
• Interpret and explain related policies, programs, and legislative regulations.
• Provide effective oral and written communication and maintain relationships with internal and external partners.
• Monitor designated budgets and expenditures, reviewing for accuracy and making adjustments as directed.
• Prepare purchase orders, supply requisitions, and payroll, and monitor receipt of materials and invoices.

Requirements

• Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, or equivalent.
• A total education/experience of 4 years, with a Bachelor's Degree equating to 4 years plus required years of experience.

Nice-to-haves

• Master's Degree in a relevant field, which would equate to 2 years plus required years of experience.