Executive Assistant - TDS

$90,000 - $135,000/Yr

TD Bank - New York, NY

Full-time - Mid Level

New York, NY

5,001-10,000 employees

Credit Intermediation and Related Activities

About the position

The Executive Assistant at TD Securities provides high-level administrative support to a senior executive, managing complex tasks that require discretion and independent judgment. This role involves coordinating executive functions, handling confidential materials, and facilitating communication with various stakeholders. The position is crucial for relieving executives of administrative responsibilities, allowing them to focus on strategic initiatives.

Responsibilities

• Provide diversified, confidential, and administrative support to a senior executive.
• Facilitate management details and serve as an intermediary for delegated administrative functions.
• Supervise various office administrative and support personnel as needed.
• Compile, format, prepare, and distribute Board of Directors and Committee meeting materials, minutes, and records.
• Schedule appointments and coordinate arrangements for meetings, conferences, and travel itineraries.
• Establish and maintain highly confidential files and records.
• Research information and prepare data and special reports, providing analysis and summaries.
• Communicate and coordinate with internal departments, community leaders, organizations, shareholders, and high-level customers.

Requirements

• Associate's degree and/or Bachelor's degree or progressive work experience.
• 5-7 years of related experience in administrative support.
• Exceptional clerical and administrative skills.
• Knowledge of division organization, terminology, and operations.
• Ability to work independently and within a team.
• Proven organizational skills with the ability to keep others focused and efficient.
• Excellent written and verbal communication skills.

Nice-to-haves

• Experience in handling merger & acquisition documentation.
• Familiarity with SEC research and regulatory exams.

Benefits

• Base salary and variable compensation/incentive awards.
• Health and well-being benefits.
• Savings and retirement programs.
• Paid time off including Vacation PTO, Flex PTO, and Holiday PTO.
• Banking benefits and discounts.
• Career development opportunities.