Executive Assistant (Television/Streaming & Animation)

$63,400 - $85,000/Yr

Marvel Studios - Burbank, CA

Full-time - Mid Level

Burbank, CA

5,001-10,000 employees

About the position

Marvel Studios is seeking a highly organized, proactive, and dedicated Executive Assistant to support the desk of the Executive, Television/Streaming & Animation. This role is crucial in ensuring the smooth operation of the executive's office and requires an individual who is adaptable and possesses exceptional communication skills. The ideal candidate will be a master of multitasking, with a passion for the entertainment industry, and will play a key role in managing the executive's calendar, communications, and various administrative tasks. In this position, the Executive Assistant will manage and maintain the executive's calendar, which includes scheduling meetings, appointments, and travel arrangements. The role also involves screening and prioritizing incoming communications such as emails, phone calls, and mail. The Executive Assistant will prepare and edit correspondence, reports, presentations, and other documents, while handling confidential and sensitive information with discretion. This position requires liaising with executives, talent, and other assistants both internally and externally, ensuring effective communication and collaboration. Additionally, the Executive Assistant will organize and manage documents related to various projects, ensuring easy access and retrieval. They will liaise with internal departments and external partners to facilitate project workflows, prepare agendas, take minutes, and follow up on action items for meetings. Coordinating logistics for meetings, including room bookings, catering, and A/V setup, is also a key responsibility. The Executive Assistant will coordinate with facilities management for office space and maintenance needs and assist in the planning and execution of company events, conferences, and off-site meetings as needed.

Responsibilities

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications (emails, phone calls, mail).
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential and sensitive information with discretion.
• Liaise with executives, talent, and other assistants internally and externally.
• Organize and manage documents related to various projects, ensuring easy access and retrieval.
• Liaise with internal departments and external partners to facilitate project workflows.
• Prepare agendas, take minutes, and follow up on action items for meetings.
• Coordinate logistics for meetings, including room bookings, catering, and A/V setup.
• Coordinate with facilities management for office space and maintenance needs.
• Assist in the planning and execution of company events, conferences, and off-site meetings as needed.

Requirements

• Bachelor's degree preferred
• Minimum of 3+ years of experience as an executive assistant, preferably with TV experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks simultaneously and work under pressure.
• High level of professionalism and a proactive attitude.
• Discretion and ability to handle confidential information.
• Creative problem-solving abilities and attention to detail.
• Team player with excellent interpersonal skills.
• Adaptable and able to thrive in a fast-paced, dynamic environment.

Benefits

• Bonus and/or long-term incentive units may be provided as part of the compensation package.
• Full range of medical, financial, and/or other benefits, dependent on the level and position offered.