Executive Assistant- Temp to Perm

Unclassified - Stamford, CT

Full-time

Stamford, CT

About the position

The Personal Assistant role is designed to provide comprehensive support to the CEO, managing both personal and office-related tasks. This position requires a proactive individual who can handle various responsibilities, from personal errands to office management, ensuring that the CEO's schedule runs smoothly and efficiently.

Responsibilities

• Manage the purchase of gifts and personal items
• Keep apprised of travel schedule to ensure there is transportation to and from the airport
• Provide reminders of upcoming birthdays and important meetings
• Run errands as necessary
• Manage various personal affairs
• Act as Receptionist for Executive Suite
• Stock and track office supplies
• Maintain office equipment
• Stock kitchen with food and drinks
• Maintain records, files and receipts
• Research contacts, titles and connections associated with any field site visits to ensure CEO is prepped for his visit
• Ensure any critical deadlines are met
• Assist other executive departments in tasks such as equipment orders, marketing designs and coordination of plans
• Other responsibilities as assigned

Requirements

• Bachelor's degree
• 5+ years of administrative assistant or office management experience
• Experience working in a fast-paced, entrepreneurial environment with a focus on delivering timely results is a plus
• Strong sense of urgency
• Comfortable with ambiguity
• Proven ability to anticipate and employ foresight
• Agile, resourceful and tenacious
• Excellent verbal and written communication skills
• Strong attention to organization and details
• Proven ability to work independently with minimal supervision or guidance
• Ability to remain poised under pressure
• Ability to manage multiple competing priorities
• Collaborative team player who believes no task is too big or too small
• Self-starter who has a strong work ethic and is highly motivated to succeed
• Can do and get it done mentality