Ou Health - Oklahoma City, OK
posted 4 months ago
The Executive Assistant at The University of Oklahoma Medical Center plays a crucial role in providing administrative support to C-Suite executives. This position involves a variety of tasks that require a high level of discretion and confidentiality, as the assistant will handle sensitive information and materials. The Executive Assistant is responsible for managing the executive's calendar, which includes scheduling meetings, coordinating events, and making travel arrangements. This role also requires the preparation of complex reports and presentations, as well as responding to inquiries from third parties. The assistant will be expected to maintain a professional demeanor while interacting with guests and executives at all levels, ensuring that all communications are handled in a timely and professional manner. In addition to managing the appointment schedule, the Executive Assistant will be tasked with preparing documents and outgoing communications, processing expense reports, and tracking information. The role demands strong organizational skills and the ability to manage multiple projects simultaneously. The assistant will also be responsible for taking minutes during meetings, preparing analyses of information using Excel, and assisting with payroll processing and other clerical functions as needed. Overall, this position is integral to the smooth operation of the executive office and requires a proactive approach to problem-solving and communication.