Executive Assistant to 2 C-Level Executives / Project Team Coordinator - Global Non-Profit

$115,000 - $115,000/Yr

Solomon Page Group - New York, NY

Full-time - Executive

New York, NY

Insurance Carriers and Related Activities

About the position

The Executive Assistant will provide high-level administrative support to two C-Level Executives at a Global Non-Profit focused on Green Energy. This role involves extensive coordination of meetings, travel arrangements, and project management, requiring a polished professional with strong interpersonal skills. The position is based in NYC and offers a collaborative work culture with significant responsibilities in supporting executive functions and team coordination.

Responsibilities

• Provide high-level executive administrative support to 2 C-Level Executives.
• Schedule and organize extensive internal and external meetings, conference/video calls, events/conferences, and appointments; create agendas and prepare and distribute meeting materials.
• Manage and maintain busy and ever-changing calendars.
• Coordinate complex domestic and international travel arrangements and detailed itineraries, including flights, hotel accommodations, car services/ground transportation, visas, etc.
• Prepare, process, and submit expense reports.
• Responsible for project management, including keeping track of projects, running meetings, following up, communicating with involved parties, planning ahead, anticipating needs, etc.
• Liaise with team members to follow up on tasks, deadlines, timelines, and troubleshoot accordingly.
• Assist with ad hoc projects as needed.

Requirements

• Minimum 5-10+ years of C-Level executive administrative experience, ideally working for a philanthropic/not for profit organization, government agency/entity, and/or for-profit corporation.
• Strong global project management and team coordination experience.
• Bachelor's degree strongly preferred/required.
• Extremely polished, forward-facing, and professional.
• Excellent interpersonal and communication skills (both verbal and written).
• Accustomed to working in a fast-paced environment.
• Excellent problem-solving abilities; good at collaborating; solutions oriented.
• Ability to have 'finger on the pulse' and being aware of where everyone is and what is happening at all times.
• Comfortable working with all levels of an organization.

Benefits

• 28 global standard vacation days
• 15 sick days
• Heavily subsidized medical insurance plan
• Generous 401k package (automatic 10% contribution by employer)
• $1200 annual commutation allowance
• $1000 annual employer funding for work/home office set up and/or wellness