Executive Assistant to C-Suite / Administrative Projects

$140,000 - $170,000/Yr

Northbound Executive Search - New York, NY

Full-time - Senior

New York, NY

Administrative and Support Services

About the position

The Executive Assistant will provide high-level administrative support to a c-level executive and assist with various administrative projects for back office teams within a leading investment firm. This role is crucial for ensuring the smooth operation of the executive's schedule and supporting the overall efficiency of the organization. The ideal candidate will thrive in a collaborative culture and possess the ability to manage multiple priorities effectively in a fast-paced environment.

Responsibilities

• Manage and organize the executive's calendar, scheduling meetings and appointments while prioritizing conflicting needs.
• Prepare and edit correspondence, reports, and presentations.
• Assist back office teams with administrative projects, including document preparation, data entry, and report generation.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for the executive and other team members.
• Support the planning and execution of company meetings, events, and conferences.
• Maintain organized files and records, ensuring easy access to information.

Requirements

• Bachelor's degree required.
• 10+ years of experience as an executive assistant in a similar capacity, within the asset management industry.
• Excellent knowledge of Microsoft Office Suite.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to adapt to changing priorities and urgent deadlines.
• Exceptional organizational skills and attention to detail.

Benefits

• $140,000 - 170,000 compensation range
• 100% of medical, dental, and vision paid for by the firm
• 401K match
• Discretionary profit sharing
• Opportunities for professional development and career advancement
• A dynamic and inclusive work environment