Executive Assistant to C-Suite - SaaS Company

$130,000 - $145,000/Yr

Burke - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Miscellaneous Manufacturing

About the position

The Executive Assistant will provide high-level support to two members of the executive team at a Bay Area SaaS startup. This role involves managing the executives' schedules, optimizing their time, and facilitating communication with internal and external parties. The position is crucial for ensuring the smooth operation of the executives' daily activities and supporting the company's growth trajectory.

Responsibilities

• Expertly coordinate executives' calendar, addressing any conflicting appointments and sending reminders.
• Develop keen sense on how to best optimize executives' time & determine priorities.
• Arrange domestic & international travel and prepare itineraries.
• Attend weekly executive meetings, take notes, and follow up on action items.
• Handle incoming & outgoing communications with confidentiality and urgency.
• Create presentations & decks, prepare deliverables, and distribute meeting materials.
• Spearhead a wide range of internal and external communications.
• Plan & execute company events, offsites, and meetings.
• Assist with other administrative functions and ad hoc projects, as needed.

Requirements

• 5+ years of executive support experience.
• Experience supporting a C-level executive at a high growth tech startup required.
• Ability to work outside normal business hours as needed.
• Tech-savvy (specifically G Suite, Slack, & Zoom).
• Experience working in ambiguous and fast-paced environments.
• Clear and professional communication style, both verbal & written.
• Ability to act as an excellent extension & representation of the company.
• Superb attention to detail and discretion.
• Ability to shift, adapt, and pivot when confronted with new challenges and opportunities.
• Fast-processing, solution-oriented approach to work.
• Experience working cohesively within all levels of an organization and with external stakeholders.

Nice-to-haves

• Opportunity to partner with an executive who values input + collaboration!

Benefits

• Base salary of $130k to $145k
• Equity
• Benefits package