Executive Assistant to CEO/Accounts Payable

$70,000 - $80,000/Yr

Moss Home Solutions - Seekonk, MA

Full-time - Mid Level

Remote - Seekonk, MA

About the position

Moss Home Solutions is seeking a motivated and detail-oriented Executive Assistant with experience in Accounts Payable to support executive leadership and ensure smooth financial operations. This role involves high-level administrative support, managing accounts payable processes, and acting as a liaison between executives and other stakeholders.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Oversee and manage accounts payable processes, including invoice tracking, vendor management, and payment reconciliation.
• Initiate payments for invoices from vendors, ensuring all details are accurate.
• Prepare checks to be paid to vendors and ensure timely payments.
• Assign expense accounts to bank disbursements and ensure proper documentation for each transaction.
• Provide back-up coverage for the Financial Controller as needed.
• Organize schedules, manage calendars, and coordinate meetings.
• Prepare reports and correspondence on behalf of executives.
• Act as a liaison between executives and other team members or stakeholders.
• Maintain accurate and confidential records.
• Assist in special projects and company initiatives as needed.

Requirements

• Minimum of 3 years as an Executive Assistant with demonstrated experience in Accounts Payable.
• Strong organizational skills and attention to detail.
• Proficiency in financial systems and tools.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and accounting software.

Nice-to-haves

• Personal assistant experience.
• A proactive, problem-solving mindset with the ability to multitask and prioritize effectively.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off