Executive Assistant to CEO/Administrator

$31,866 - $43,826/Yr

Bethel Manor - Evansville, IN

Full-time - Mid Level

Evansville, IN

Nursing and Residential Care Facilities

About the position

Bethel Wellness Community-Bethel Manor is a distinguished not-for-profit nursing facility organization dedicated to providing compassionate care and enhancing the quality of life for our residents. We are committed to excellence in service, innovation, and fostering a supportive community for residents and staff alike. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO/Administrator in driving our mission forward. The Executive Assistant will play a critical role in supporting the CEO/Administrator by managing day-to-day administrative tasks, facilitating communication, and ensuring the smooth operation of the executive office. This position requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the CEO/Administrator, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the primary point of contact for internal and external communications on behalf of the CEO/Administrator.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Organize and prepare for meetings, including agenda creation, minute-taking, and follow-up on action items.
• Assist in the planning and execution of special projects and initiatives, tracking progress and ensuring timely completion.
• Maintain and organize files, records, and documentation, ensuring confidentiality and secure handling of sensitive information.
• Act as a liaison between the CEO/Administrator and staff, board members, donors, and other stakeholders, fostering positive relationships and effective communication.
• Assist in the planning and execution of organizational events.
• Prioritize and manage multiple tasks and projects with minimal supervision, anticipating the needs of the CEO/Administrator and providing proactive support.

Requirements

• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably in a healthcare or not-for-profit environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• Proactive problem-solving abilities and a high degree of initiative.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance