Executive Assistant to CEO & CFO

Midwest Transplant Network - Westwood, KS

Full-time - Mid Level

Westwood, KS

11-50 employees

Hospitals

About the position

The Executive Assistant to the CEO and CFO at Midwest Transplant Network Inc. is responsible for providing comprehensive administrative support to the executive leadership. This role involves managing communications with the Governing and Advisory Boards, scheduling meetings, maintaining records, and ensuring smooth operations within the executive suite. The position requires a high level of professionalism, discretion, and the ability to manage multiple tasks efficiently.

Responsibilities

• Provide high-level comprehensive administrative support to the CEO and CFO.
• Maintain professional relationships with the leadership team and serve as a liaison for Governing and Advisory Board members.
• Schedule meetings and serve as administrator for online meetings of boards and committees.
• Maintain records for meeting attendance, minutes, and documents; ensure retention of all documents.
• Serve as the primary point of contact for general information when CEO or CFO is unavailable.
• Provide timely meeting reminders and support for upcoming appointments; schedule appointments as needed.
• Prepare agendas, notices, minutes, and resolutions for corporate meetings as requested.
• Create and maintain database information, spreadsheets, and presentation files for CEO and CFO.
• Coordinate conferences, Board meetings, and other functions sponsored by Midwest Transplant Network.
• Coordinate travel arrangements and registrations for Executive & board member travel as requested.
• Maintain confidentiality of all corporate and personnel matters.

Requirements

• Bachelor's degree required.
• Minimum of three years of progressively responsible experience in executive support.
• Excellent interpersonal, verbal, and written communication skills.
• Strong computer skills, particularly in Microsoft Office applications.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize and plan work activities efficiently with little guidance.
• Ability to maintain a high level of integrity and discretion in handling confidential information.

Nice-to-haves

• Nonprofit Board experience is highly preferred.

Benefits

• Health insurance coverage
• 401k retirement savings plan
• Paid holidays
• Flexible scheduling options
• Professional development opportunities