Midwest Transplant Network - Westwood, KS
posted 3 months ago
The Executive Assistant to the CEO and CFO is responsible for providing comprehensive administrative support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO) of Midwest Transplant Network Inc. This role is pivotal in ensuring smooth communication and operations within the organization, particularly with the Governing Board and Advisory Board. The Executive Assistant will maintain professional relationships with the leadership team and serve as a liaison for board members, supporting their engagement and activities. Key responsibilities include scheduling meetings, managing online meetings for boards and committees, and maintaining records of meeting attendance and minutes. The Executive Assistant will also serve as a secondary point of communication for board members in the absence of the CEO, ensuring timely responses and follow-ups. A critical aspect of this role is sophisticated calendar management, which involves prioritizing inquiries and requests, troubleshooting calendar conflicts, and providing timely reminders for upcoming appointments. In addition to administrative tasks, the Executive Assistant will prepare agendas, notices, minutes, and resolutions for corporate meetings, ensuring that all documentation is posted and secured promptly. The role also involves coordinating conferences and travel arrangements for executive and board members, maintaining confidentiality of corporate and personnel matters, and performing regular coverage of the executive suite reception area. The Executive Assistant will also coordinate special organizational events and perform other duties as assigned for the overall benefit of the organization.