Executive Assistant to CEO needed

$49,920 - $54,080/Yr

El Camino Group - Beverly Hills, CA

Part-time - Mid Level

Beverly Hills, CA

About the position

El Camino Group, LLC is seeking a highly skilled and organized Executive Assistant (EA) to provide critical support to the CEO in both administrative and operational tasks. The EA will work 28-35 hours per week from a home office based in Beverly Hills, managing the CEO's schedule, communications, and operational tasks while coordinating projects and events with clients and contractors.

Responsibilities

• Manage the CEO's complex calendar and appointments, ensuring seamless scheduling and prioritization.
• Handle high-volume email correspondence, urgent matters, and draft responses on behalf of the CEO.
• Coordinate travel arrangements, including lodging, transportation, and itineraries for business trips or client meetings.
• Maintain the CEO's professional certifications and records and handle any recertification processes.
• Manage personal tasks and errands when necessary.
• Provide on-site client, program, and event support when needed (within 40 miles of office).
• Oversee day-to-day administrative tasks including organizing meetings, maintaining files, tracking financials, and supporting compliance.
• Assist with the preparation of presentations, reports, and other materials for client meetings.
• Serve as a liaison between the CEO and external clients or contractors, ensuring clear and timely communication.
• Collaborate with the CEO on drafting, editing, and finalizing client proposals.
• Conduct research to support the development of proposals and other client-facing documents.
• Track invoices, manage accounts payable/receivable, and collaborate with the CFO on financial matters.
• Maintain accurate financial records and ensure timely client invoicing.

Requirements

• Bachelor's degree in business, communications, or a related field preferred.
• 5 years of experience in a senior administrative or executive assistant role supporting C-suite executives.
• Experience in client-facing roles within consulting or business development is a plus.
• Experience working in a C-suite executive's home-office completing professional and personal tasks.
• Strong verbal and written communication skills, with exceptional attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and project management tools.
• Experience in financial tracking and reporting, including invoicing and managing payments.
• Ability to prioritize and handle multiple tasks efficiently, with a proactive problem-solving approach.
• Knowledge of virtual collaboration tools like Zoom, Microsoft Teams, and scheduling platforms.
• Experience in event planning and travel coordination.
• Familiarity with AI technologies, such as ChatGPT, for streamlining tasks.

Nice-to-haves

• Experience in executive coaching, leadership development, and business operations.

Benefits

• $24 - $26/hour based on experience
• Performance review after 90 days
• Benefits eligibility after six months and upon approval: Holiday pay, PTO, Sick leave