Executive Assistant to CEO (Relocation to Phila, Pa)

$140,000 - $150,000/Yr

Jobworx U.S. - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

Administrative and Support Services

About the position

As the Personal/Executive Assistant to the Founder and CEO, you will play a crucial role in supporting the executive in a dynamic and rewarding environment. This position requires a proactive and detail-oriented professional who can manage multiple tasks efficiently while maintaining a positive demeanor. Your responsibilities will include maintaining confidentiality, staying organized, and representing the CEO and their family with grace in all interactions. You will be expected to take initiative, demonstrating leadership and problem-solving skills, while handling sensitive legal and financial documents with accuracy. Additionally, you will track important materials to ensure they are organized and secure. Your role will also involve comprehensive calendar management, where you will coordinate both business and personal schedules, including family trips and meetings. You will be responsible for keeping both digital and hard-copy calendars up-to-date and planning extensive global travel arrangements, including lodging and entertainment. Furthermore, you will oversee the management of the family's properties, vehicles, and maintenance needs, ensuring that service providers meet quality standards. You will also manage sports sponsorships, administering game day tickets and liaising with teams and sponsors. In the realm of family office coordination, you will assist with various financial activities, including liaising with wealth managers and tax advisors. You will handle charitable donations and manage foundations, as well as oversee trust-related activities, monitor accounts, and track gifts. This role is ideal for someone who thrives in a fast-paced environment and is ready to make a significant impact through their contributions.

Responsibilities

• Maintain confidentiality and act as a guardian of trust and privacy.
• Stay organized by prioritizing tasks and managing multiple responsibilities.
• Represent the Founder and CEO positively in all interactions.
• Take initiative by demonstrating leadership and problem-solving skills.
• Handle legal and financial documents with accuracy and care.
• Track sensitive materials to ensure they are organized and secure.
• Coordinate business and personal schedules, including family trips and meetings.
• Keep digital and hard-copy calendars up-to-date.
• Plan extensive global travel arrangements, including lodging and entertainment.
• Oversee the management of the family's homes, vehicles, and maintenance needs.
• Coordinate in-home visits from service providers and ensure service quality.
• Administer game day tickets and liaise with sports teams and sponsors.
• Assist with financial activities, liaising with wealth managers and tax advisors.
• Handle charitable donations and manage foundations.
• Oversee trust-related activities, monitor accounts, and track gifts.

Requirements

• Proven experience as a personal or executive assistant, preferably at a mid-level leadership role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in calendar management and travel planning.
• Experience in handling legal and financial documents.

Nice-to-haves

• Experience in family office coordination or similar roles.
• Familiarity with philanthropic activities and trust administration.
• Knowledge of sports sponsorship management.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off