Executive Assistant to CEO

$70,000 - $80,000/Yr

Cancer Center Of South Florida - West Palm Beach, FL

Full-time - Mid Level

West Palm Beach, FL

Ambulatory Health Care Services

About the position

The Executive Assistant to the CEO at the Cancer Center of South Florida provides high-level administrative support to the Managing Member/CEO. This role involves preparing reports, managing information requests, and performing various clerical functions. The ideal candidate will thrive in a fast-paced, mission-driven medical environment, demonstrating strong organizational and communication skills while managing multiple priorities and confidential matters with discretion.

Responsibilities

• Provide high-level administrative support to the Managing Member/CEO.
• Prepare reports and handle information requests.
• Perform clerical functions such as preparing correspondence and scheduling meetings.
• Manage complex calendars and resolve scheduling issues.
• Create agendas for meetings and take minutes, ensuring follow-up on deliverables.
• Coordinate travel arrangements including flights and lodging.
• Assist with various professional and personal tasks for the CEO.
• Maintain confidentiality of sensitive information and adhere to HIPAA guidelines.
• Respond to staff questions and concerns in a timely manner.
• Identify areas for improvement and make actionable recommendations.

Requirements

• Bachelor's degree or comparable relevant experience required.
• At least 7 years of experience as an Executive Assistant supporting C-Level Executives.
• Strong knowledge of accounting software and EMR systems.
• Proficient in Microsoft Office applications and project management.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities under pressure.

Nice-to-haves

• Experience with HIPAA and other healthcare standards.
• Familiarity with electronic medical record and practice management software.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Professional development assistance
• Life insurance