Unclassified - Madison, WI
posted 3 months ago
A professional services firm in the financial industry is looking for an Executive Assistant to provide professional-level support for our Chief Executive Officer. This is a highly responsible administrative and professional role that requires a high degree of accuracy, accountability, attention to detail, and confidentiality. The Executive Assistant will play a crucial role in ensuring that the CEO's priorities are met and that organizational goals are achieved. This position demands a proactive approach to managing tasks and responsibilities, as well as the ability to maintain confidentiality in all communications and dealings. The Executive Assistant will be responsible for planning and orchestrating work to ensure that senior executives' priorities are met. This includes preparing agendas, sending notices, and attending meetings to provide information, record minutes, and support the needs of other attendees. The role also involves conducting advanced clerical research and obtaining pertinent materials and information for meetings and reports. The Executive Assistant will prepare, proofread, edit, and distribute email correspondence, memoranda, charts, and reports, ensuring that all communications are clear and professional. In addition to these responsibilities, the Executive Assistant will process incoming and outgoing communication for the Chief Executive Officer, create and maintain electronic databases, spreadsheets, and logs, and work independently on projects and initiatives assigned by the CEO. This position serves as a communications link between the CEO and both internal and external stakeholders, making it essential for the Executive Assistant to maintain confidentiality of information processed through the CEO's office. The role may also involve coordinating conference and travel plans as needed, and assisting other departments within and outside the organization as appropriate.