Executive Assistant to CEO

$50,000 - $65,000/Yr

Gov24.Com - Saint Augustine, FL

Full-time - Entry Level

Saint Augustine, FL

About the position

The Executive Assistant to the CEO plays a crucial role in supporting the CEO in managing two growing businesses—a real estate company and a moving company. This position requires exceptional organizational skills, multitasking abilities, and strong communication skills to ensure the smooth operation of the executive office. The Executive Assistant will be responsible for managing the CEO's calendar, coordinating meetings, and assisting with various administrative tasks to facilitate business growth and efficiency.

Responsibilities

• Assist with marketing initiatives for the real estate company, including planning, research, and execution of lead-generation strategies.
• Develop and refine business processes to support client acquisition and retention.
• Research and recommend new tools, platforms, and systems to improve efficiency.
• Organize and manage schedules, transactions, and follow-ups to free the agent's time for high-value activities.
• Develop systems for operations, accounting, and tracking for the moving company to transition the CEO out of daily tasks.
• Implement organizational structures for logistics, scheduling, and client management.
• Create workflows to improve productivity and ensure seamless execution of services.
• Manage and maintain the CEO's Google Calendar, scheduling appointments and ensuring efficient time management.
• Perform data entry tasks accurately and efficiently.
• Assist with QuickBooks for financial tracking and reporting as needed.
• Proofread documents for accuracy and clarity before distribution.
• Provide comprehensive executive administrative support, including preparing reports and presentations.
• Exhibit excellent phone etiquette while handling calls on behalf of the CEO.
• Plan and coordinate events, meetings, and travel arrangements to ensure seamless execution.
• Support various administrative functions to enhance productivity within the executive office.

Requirements

• High school diploma or GED required; Bachelor's degree preferred.
• 1 year of experience as a personal assistant or in a similar role required.
• Proficiency with tools for project management, scheduling, and process tracking.
• Strong communication skills and a proactive, problem-solving attitude.

Nice-to-haves

• Experience in business operations, planning, and implementation.
• Experience in the real estate or moving/logistics industry.

Benefits

• 401(k) matching
• Paid time off
• Referral program
• Retirement plan