Executive Assistant to CEO

$60,243 - $85,000/Yr

J. Joseph Consulting - San Antonio, TX

Full-time - Mid Level

San Antonio, TX

Professional, Scientific, and Technical Services

About the position

As the Executive Assistant to the CEO at J. Joseph Consulting, you will play a crucial role in supporting the executive team by managing their schedules, facilitating communication, and ensuring efficient office operations. This position requires a proactive individual who can handle a variety of administrative tasks while maintaining confidentiality and professionalism. The role emphasizes collaboration with various departments to enhance client relationships and provide superior service to executives.

Responsibilities

• Responsible for calendar management by planning and scheduling meetings, conferences, teleconferences, and travel.
• Maintain confidentiality of highly sensitive information.
• Manage complex office administrative work requiring the use of independent judgment and taking the initiative to complete tasks.
• Manage information flow in a timely and accurate manner.
• Assist with preparing reports by collecting and analyzing information.
• Responsible for corporate event planning in coordination with the marketing department.
• Prepare internal and external communication (i.e. memos, e-mails, presentations, reports, etc.).
• Maintain CEO's expense reports and submit them to accounting in a timely manner.
• Coordinate executive communications, including taking calls, responding to e-mails, and interfacing with internal and external clients.
• Maintain accurate meeting minutes as needed.
• File and retrieve corporate records, documents, and reports.
• Provide general administrative support.

Requirements

• High school diploma or equivalent.
• 5 years of executive assistant experience supporting C-level executives.
• Proven experience in an office management or administrative role, preferably providing executive administrative support.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Excellent organizational skills with the ability to prioritize tasks effectively in a dynamic environment.
• Strong attention to detail with exceptional proofreading capabilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice-to-haves

• Bachelor's degree in related field or combination of experience and education.
• 10 years of executive assistant experience supporting a C-level executive.
• 2 years of experience in the property tax industry or other consulting industries.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance