Executive Assistant to CEO

$52,000 - $72,800/Yr

Unclassified - Santa Monica, CA

Part-time - Entry Level

Santa Monica, CA

About the position

We are seeking a part-time Executive/Personal Assistant to support a busy CEO located in Santa Monica, CA. This role is crucial in assisting with the CEO's day-to-day operations and managing longer-term projects. The office is situated in a condo that boasts a spectacular view of the ocean, providing a unique and inspiring work environment. The assistant will be responsible for a variety of tasks, including managing the CEO's real estate properties and social media accounts, which involves content creation and engagement with followers. The position requires a proactive individual who can handle administrative duties efficiently. This includes managing an active calendar, scheduling meetings, coordinating travel arrangements, and fulfilling ad hoc requests as they arise. The assistant will also be expected to run errands, which necessitates having a personal vehicle. In addition to administrative tasks, the role encompasses property management responsibilities, where the assistant will coordinate routine and emergency services for the properties, such as gardening, cleaning, plumbing, electrical, HVAC, and other maintenance needs. The ideal candidate will possess strong organizational skills to prioritize and manage a diverse workload effectively. Excellent oral and written communication skills are essential, as the assistant will interact with various personality types and must maintain professionalism and discretion at all times. A proactive approach to problem-solving and a keen attention to detail are critical for success in this role. Familiarity with graphic design and social media management is a plus, as these skills will enhance the assistant's ability to support the CEO's online presence.

Responsibilities

• Support the CEO in all administrative duties, including managing an active calendar, scheduling meetings, and coordinating travel.
• Run errands as needed, requiring a personal vehicle.
• Coordinate all routine and emergency services for the CEO's properties, including gardening, cleaning, plumbing, electrical, HVAC, and other maintenance.
• Assist with content creation and management of the CEO's social media accounts.

Requirements

• Proficiency in Microsoft Office, G Suite, and Keynote.
• Strong organizational skills to manage multiple tasks simultaneously.
• Excellent oral and written communication skills.
• Proactive problem-solving abilities.
• General experience in the operation of electrical, plumbing, HVAC, and other household systems.
• Ability to act professionally with confidence and discretion.
• Strong attention to detail.

Nice-to-haves

• Graphic design experience.
• Social media management experience.