Executive Assistant to CEO

$90,000 - $120,000/Yr

Roth Staffing Companies - Rockville, MD

Full-time - Mid Level

Remote - Rockville, MD

Administrative and Support Services

About the position

Ultimate Staffing is seeking an Executive Assistant to the CEO for a well-established association located in Rockville, MD. This role is crucial in providing high-level administrative support primarily to the Chief Executive Officer, as well as to other executives within the organization. The ideal candidate will be highly organized, proactive, and resourceful, capable of managing multiple priorities and projects with precision and discretion. The Executive Assistant will serve as the primary point of contact for both internal and external stakeholders, ensuring the smooth operation of the CEO's office. This position is remote but requires the candidate to report to the office 1-3 times per month, and only local candidates will be considered. The salary for this position ranges from $90,000 to $120,000, depending on experience. In this role, the Executive Assistant will be responsible for a variety of tasks that include calendar management, communication, meeting coordination, travel arrangements, document management, project management, event planning, relationship management, office management, and maintaining confidentiality. The Executive Assistant will maintain and coordinate the CEO's complex schedule, serve as a liaison between the CEO and stakeholders, organize meetings, manage travel itineraries, create and maintain documents, assist with special projects, coordinate events, and oversee the operations of the CEO's office. The position demands a high level of discretion and professionalism, particularly when handling sensitive information.

Responsibilities

• Maintain and coordinate the CEO's complex and dynamic schedule, including arranging meetings, appointments, and travel (both domestic and international).
• Serve as the primary liaison between the CEO and internal/external stakeholders.
• Draft, review, and manage correspondence, emails, reports, and presentations.
• Organize and prepare materials for meetings, including agendas, briefings, and minutes.
• Facilitate and manage all logistics for board meetings and executive committee meetings.
• Plan, book, and manage detailed travel itineraries, including transportation, accommodations, and logistics.
• Create, edit, and maintain documents, spreadsheets, and presentations.
• Assist the CEO with special projects, tracking progress and ensuring deadlines are met.
• Coordinate events hosted by the CEO, including board retreats, leadership summits, and association-wide meetings.
• Build and maintain relationships with key stakeholders, including board members, association members, industry partners, and vendors.
• Oversee the smooth operation of the CEO's office, including supply management, budget tracking, and coordination with other departments.
• Handle sensitive information with the utmost discretion and maintain strict confidentiality.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field is preferred but not required.
• Minimum of 4+ years of experience as an Executive Assistant, preferably supporting a CEO.
• Experience within an association or non-profit organization is highly desirable.
• Exceptional organizational and time-management abilities.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience with Concur is a plus.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Discretion and professionalism in handling confidential information.
• Strong interpersonal skills and the ability to build relationships at all levels.