Executive Assistant to CEO

$75,000 - $85,000/Yr

Citizens' Housing And Planning Association (Chapa) - Boston, MA

Full-time - Mid Level

Remote - Boston, MA

5,001-10,000 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Assistant (EA) to the CEO at Citizens' Housing and Planning Association (CHAPA) plays a crucial role in supporting the CEO and managing various administrative tasks. This position involves complex calendar management, communication coordination, and interaction with the Board of Directors and other committees. The EA will work in a hybrid model, spending 2-3 days in the Boston office, contributing to CHAPA's mission of ensuring affordable housing in Massachusetts.

Responsibilities

• Act as the CEO's right hand person, providing complex calendar management.
• Coordinate internal and external communications for the CEO.
• Triage internal and external requests and draft responses.
• Respond to emails and phone calls on behalf of the CEO when appropriate.
• Manage sensitive matters with confidentiality and discretion.
• Handle the CEO's timesheets, expense reports, and other administrative tasks.
• Interact with the Board of Directors, Policy Leadership Council, and Policy Committees, arranging meetings and compiling materials.

Requirements

• A minimum of 4-5 years working as an Executive Assistant or 6-8 years providing progressively complex administrative support.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multi-task, think critically, and exercise discretion regarding confidential matters.
• Understanding of the multi-faceted role of a CEO and the critical role of the Executive Assistant.

Benefits

• Disability insurance
• Health insurance
• 401(k)
• Paid time off
• Parental leave
• Flexible schedule
• Life insurance
• Retirement plan