Executive Assistant to CEO

$80,000 - $80,000/Yr

Hrinmotion - Upper Marlboro, MD

Full-time - Mid Level

Upper Marlboro, MD

About the position

The Executive Assistant to the CEO at HRinMotion, LLC is a vital role that supports senior leadership by managing their professional and personal schedules, coordinating complex logistics, and ensuring effective communication within the organization. This position requires a proactive problem solver with exceptional communication skills and meticulous attention to detail, capable of maintaining confidentiality and managing multiple tasks in a dynamic environment.

Responsibilities

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication - memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Requirements

• High School Diploma is required.
• Four or more years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.
• Must be authorized to work within the United States.
• Must successfully complete a background check.
• Experience working with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Experience in overseeing budgets and expenses.
• Experience in developing internal processes and filing systems.

Nice-to-haves

• Experience with Microsoft Excel and PowerPoint for 7 years (Preferred).
• Experience in Executive Leadership Support for 10 years (Preferred).
• Ability to commute to Upper Marlboro, MD 20774 (Preferred).
• Willingness to travel 75% (Preferred).

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)