Executive Assistant to CEO

$75,000 - $80,000/Yr

Chase Professionals - Lawrenceville, GA

Full-time - Mid Level

Lawrenceville, GA

Administrative and Support Services

About the position

The Executive Assistant will be a highly organized and proactive individual reporting directly to the Executive Vice President & CEO. This role is essential in ensuring that the CEO's day-to-day operations run smoothly and efficiently. The ideal candidate will embody the company's core values, demonstrating resourcefulness, a positive attitude, and strong communication and organizational skills. The Executive Assistant will be responsible for managing the CEO's calendar, scheduling meetings, and coordinating appointments, ensuring that the CEO is well-prepared for all engagements with the necessary materials at hand. In addition to calendar management, the Executive Assistant will serve as a key point of contact between the CEO and both internal and external colleagues. This includes managing the flow of information in a timely and accurate manner, preparing for meetings by creating agendas, taking minutes, and following up on action items. The role also involves organizing company-wide events such as the annual spring picnic, Thanksgiving, and holiday parties, as well as making travel arrangements for the CEO and incoming board members, including booking flights, hotels, and car rentals. The Executive Assistant will also be tasked with preparing internal and external corporate documents for the CEO and the board of directors while maintaining strict confidentiality of sensitive information. Project management responsibilities will include assisting with special projects, providing project support, and ensuring that deadlines are met. Routine administrative duties such as organizing documents and managing office supplies will also be part of the role. The ideal candidate will thrive in a fast-paced environment, ideally within the manufacturing industry, and will possess the ability to anticipate the needs of the CEO and act proactively. Strong organizational and time-management skills, along with effective communication abilities, are essential for success in this position.

Responsibilities

• Manage the CEO's calendar, schedule meetings, and coordinate appointments.
• Act as a point of contact between the CEO and internal or external colleagues.
• Prepare for meetings including creating agendas, taking minutes, and following up on action items.
• Organize company-wide events such as an annual spring picnic, Thanksgiving, and holiday party.
• Organize travel arrangements such as booking flights, cars, and hotel or restaurant reservations.
• Prepare internal and external corporate documents for the CEO and the board of directors.
• Maintain strict confidentiality of sensitive information.
• Assist with special projects, provide project support, and ensure deadlines are met.
• Perform routine administrative duties like organizing documents and managing office supplies.

Requirements

• 3 years of experience with Microsoft Excel (Preferred)
• 2 years of experience with Microsoft PowerPoint (Preferred)
• Proficient in Google platforms, Slack, Gmail, Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media.
• Strong organizational and time-management skills.
• Ability to communicate effectively and handle sensitive information with discretion.
• Ability to adjust to ongoing and last-minute changes with tact and poise.
• Strong emotional maturity.

Nice-to-haves

• Experience working in a fast-paced environment, ideally within a manufacturing industry.
• Ability to anticipate the needs of the CEO and act proactively.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off