Blackbird Recruiting - Lakewood Township, NJ
posted 3 months ago
We are seeking a highly organized and motivated Executive Assistant to provide comprehensive administrative and operational support to the CEO. In this role, you will play a vital role in ensuring the smooth and efficient day-to-day operations, allowing the Executives to focus on strategic initiatives and leadership duties. Your responsibilities will include managing the CEO's calendar, scheduling appointments, meetings, conferences, and travel arrangements. You will also prioritize and manage incoming emails, phone calls, and requests, ensuring timely and professional communication. Additionally, you will prepare agendas and briefing materials for meetings and follow up on action items to ensure nothing falls through the cracks. As an Executive Assistant, you will provide essential administrative support by drafting and proofreading correspondence, presentations, and reports as needed. You will manage expense reports and travel arrangements, maintain filing systems and databases, and order office supplies and equipment. Your role will also involve acting as a point of contact for the CEO, screening calls and visitors, and handling inquiries professionally and efficiently. Building and maintaining positive relationships with internal and external stakeholders will be crucial, as you will liaise with other departments and teams to ensure smooth project execution. In addition to these core responsibilities, you will perform other duties as assigned by the CEO and maintain strict confidentiality of all information and matters relating to the CEO and the company. This position requires a proactive individual who can manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment. Excellent communication, interpersonal, and organizational skills are essential, along with a strong attention to detail and the ability to maintain confidentiality.