Executive Assistant to CEO

$60,000 - $70,000/Yr

P2M Brands LLC - Lake Forest, IL

Full-time - Mid Level

Lake Forest, IL

About the position

The Executive Assistant to the CEO at P2M Brands LLC plays a crucial role in supporting the CEO by managing their schedule, communications, and various administrative tasks. This position is designed to enable the CEO to focus on strategic goals and high-level decision-making, ensuring that day-to-day operations run smoothly.

Responsibilities

• Organizing and maintaining the executive's schedule, including arranging meetings and scheduling appointments.
• Making travel arrangements, such as flights, accommodations, and itineraries for both work and personal travel.
• Managing incoming and outgoing communications, drafting emails, and handling inquiries promptly.
• Drafting, proofreading, and formatting documents, and organizing files.
• Researching, gathering data, and providing updates to the executive for project support.
• Ensuring that all materials, documents, and presentations are ready for meetings and coordinating with attendees.
• Assisting with the planning and execution of various projects, ensuring deadlines are met.
• Creating and maintaining budgets for various entities.
• Providing regular updates on project progress and highlighting any potential issues.
• Managing confidential information with the utmost discretion.
• Establishing a trusted relationship with the executive and maintaining integrity at all times.
• Managing social media and content for various entities.

Requirements

• Exceptional organizational skills to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills, with the ability to interact with all levels of the organization.
• Proficiency in Google Workspace, Slack, Monday.com, and other relevant software applications.
• Strong analytical skills and the ability to think critically and make sound decisions.
• Efficient time management skills to ensure timely completion of tasks.
• A Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 5 years of experience in a similar role, preferably supporting senior executives.

Nice-to-haves

• Professional certifications such as Certified Administrative Professional (CAP) or Executive Assistant Certificate is preferred.

Benefits

• Dental insurance
• Health insurance
• Paid time off