Executive Assistant to CEO

$56,796 - $62,301/Yr

Utopian Academy For The Arts - Ellenwood, GA

Part-time,Full-time - Entry Level

Ellenwood, GA

Educational Services

About the position

The Executive Assistant to the CEO plays a crucial role in supporting the Chief Executive Officer of Utopian Academy for the Arts. This position involves managing a complex calendar, arranging travel, and handling communications, ensuring that the CEO's time is utilized effectively. The ideal candidate will thrive in a fast-paced environment, maintain confidentiality, and demonstrate initiative while anticipating the needs of the CEO. This role is essential for facilitating smooth operations within the organization and requires a high level of organization and problem-solving skills.

Responsibilities

• Schedule a complex and dynamic calendar for the CEO, managing requests for their time.
• Arrange travel, handle expense reports, and organize documents and files.
• Manage administrative procedures, workflow, and communications for the Office of the CEO.
• Act as a liaison between the Office of the CEO and all departments/staff, as well as key external constituents.
• Craft correspondence on behalf of the CEO.
• Field telephone calls and visit requests, determining which inquiries to handle directly or refer.
• Prepare for and attend meetings, including scheduling and facilitating board meetings.
• Identify, prepare, and compile necessary materials for meetings, reports, and presentations.
• Organize and provide administrative support for special projects and events, including research and data analysis.
• Ensure compliance with state and authorizer requirements, assisting with employee clearances.
• Provide advice and recommendations, making delegated decisions as needed.
• Prepare materials for board meetings and maintain the shared board folder.
• Plan and coordinate employee recognition events.

Requirements

• Bachelor's degree from a 4-year, accredited college or university.
• Experience working in a fast-paced environment.
• Excellent organizational and problem-solving skills with attention to detail.
• Ability to handle multiple urgent priorities effectively.
• Strong relationship-building skills with diverse audiences.
• High degree of discernment, tact, and integrity.
• Respect for confidentiality in communications and documents.
• Flexibility and adaptability to changing needs and demands.
• Demonstrated initiative and ability to work independently with accuracy.
• Proficiency with computer equipment including MAC, iPhone, iPad, and Google Suite applications.

Nice-to-haves

• Experience with Microsoft Excel and PowerPoint (1 year preferred).
• Ability to commute or relocate to Ellenwood, GA.

Benefits

• Competitive salary range of $56,796 - $62,301 per year.
• Flexible work schedule options (full-time or part-time).