Executive Assistant to CFO

$100,000 - $120,000/Yr

Jeeter Systems Corp - Miami, FL

Full-time - Senior

Miami, FL

1,001-5,000 employees

About the position

The Executive Assistant to the CFO plays a crucial role in providing high-level administrative support to the Chief Financial Officer and the Executive Team at DreamFields. This position requires a blend of executive administration skills, financial acumen, and strong paralegal expertise to manage complex scheduling, investor relations, and legal contracts. The ideal candidate will be a proactive multitasker with exceptional communication skills, capable of representing the CFO in various settings and ensuring the smooth operation of the executive office.

Responsibilities

• Provide extensive administrative and business support to the CFO and Executive Team.
• Manage the CFO's intense executive calendar, scheduling and attending important appointments.
• Attend and lead meetings on behalf of the CFO, ensuring core objectives are met and team members stay on task.
• Promptly answer phone calls, text messages, and respond to emails in a timely manner using excellent communication skills.
• Work with Investor Relations, including managing prospectus, agreements, organizing pitches, managing lenders, and handling due diligence documentation.
• Handle and understand important financial statements and models while supporting the CFO in achieving core company financial goals.
• Support the accounting and finance office and related staff members.
• Work with important legal contracts, corporate attorneys, third parties, and professional services to ensure the CFO executes key agreements.
• Plan complex travel arrangements (airfare, lodging, ground transportation, meals, etc.).
• Plan, coordinate, and host private events, small company gatherings, business retreats, etc.
• Greet visitors, host guests, attend and promote at tradeshows, conferences, and presentations, providing information, speaking confidently, and representing the Executives and the company.
• Organize and maintain research reports, files, data, passwords, confidential information, records, and expense reports.
• Conduct research and prepare reports, summary recap notes, memos, letters, emails, and other documents as needed.
• Assist, support, and lead on special projects as needed.

Requirements

• Bachelor's degree or higher required, preferably in Finance, Accounting, Legal, or Business Administration.
• 10+ years of experience assisting a C-Level Executive.
• Highly detail-oriented, multitasker, analytical, problem solver, and always 2-3 steps ahead.
• Professional presentation and a high degree of professionalism are required due to the frequency of meetings.
• Strong understanding of financial statements, financial modeling, accounting reports, investor relations, legal contracts, and transactional documents.
• Must maintain confidentiality at all times.
• Extremely proficient in Microsoft Office suite, including Outlook, Excel, PowerPoint, Teams, and OneDrive.
• Reliable transportation required.