Executive Assistant to CFO

Lemoyne-Owen College - Memphis, TN

Full-time - Mid Level

Memphis, TN

Educational Services

About the position

The Executive Assistant to the CFO at LeMoyne-Owen College provides high-level administrative support to the Chief Financial Officer and plays a crucial role in managing the college's financial operations. This position requires a proactive and detail-oriented individual with strong organizational and communication skills, capable of managing multiple priorities to enhance the efficiency of the Finance Office.

Responsibilities

• Serve as the initial point of contact for the CFO.
• Provide routine schedule updates and briefs on subject matters before meetings as required.
• Manage the CFO's calendar, including scheduling meetings, coordinating travel, and preparing itineraries.
• Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
• Coordinate and facilitate communication between the CFO and other departments, faculty, staff, and external partners.
• Assist in the preparation of financial reports, budgets, and forecasts.
• Maintain and organize financial documents and records in compliance with college policies.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Prepare materials and documentation for board meetings, financial audits, and other critical events.
• Maintain confidentiality and exercise discretion when handling sensitive information related to financial operations and institutional matters.
• Ensure compliance with applicable regulations and college policies in all financial activities.
• Assist with accounts payable and receivable processes, ensuring timely and accurate transactions.
• Help in preparing journal entries and reconciling accounts.
• Maintain financial databases and ensure data integrity.
• Perform additional tasks assigned by the VP for Finance.

Requirements

• Associate degree with 3-5 years of high-level administrative experience; Bachelor's degree preferred.
• Knowledge of executive-level administrative duties and clerical management.
• Ability to compile and process computer data and to format/generate reports using Microsoft Office.
• Excellent communication (written/verbal) and interpersonal skills.
• Ability to manage multiple tasks in a timely manner.
• Ability to utilize related automated systems and software.
• Superior organizational, analytical, and planning skills.
• Superior time management skills and the ability to prioritize work.
• Excellent proof-reading skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting/financial software.
• High level of professionalism and discretion in handling confidential information.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• Life insurance