Lemoyne-Owen College - Memphis, TN
posted 2 months ago
Full-time - Mid Level
Memphis, TN
Educational Services
About the position
The Executive Assistant to the CFO at LeMoyne-Owen College provides high-level administrative support to the Chief Financial Officer and plays a crucial role in managing the college's financial operations. This position requires a proactive and detail-oriented individual with strong organizational and communication skills, capable of managing multiple priorities to enhance the efficiency of the Finance Office.
Responsibilities
- Serve as the initial point of contact for the CFO.
- Provide routine schedule updates and briefs on subject matters before meetings as required.
- Manage the CFO's calendar, including scheduling meetings, coordinating travel, and preparing itineraries.
- Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
- Coordinate and facilitate communication between the CFO and other departments, faculty, staff, and external partners.
- Assist in the preparation of financial reports, budgets, and forecasts.
- Maintain and organize financial documents and records in compliance with college policies.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Prepare materials and documentation for board meetings, financial audits, and other critical events.
- Maintain confidentiality and exercise discretion when handling sensitive information related to financial operations and institutional matters.
- Ensure compliance with applicable regulations and college policies in all financial activities.
- Assist with accounts payable and receivable processes, ensuring timely and accurate transactions.
- Help in preparing journal entries and reconciling accounts.
- Maintain financial databases and ensure data integrity.
- Perform additional tasks assigned by the VP for Finance.
Requirements
- Associate degree with 3-5 years of high-level administrative experience; Bachelor's degree preferred.
- Knowledge of executive-level administrative duties and clerical management.
- Ability to compile and process computer data and to format/generate reports using Microsoft Office.
- Excellent communication (written/verbal) and interpersonal skills.
- Ability to manage multiple tasks in a timely manner.
- Ability to utilize related automated systems and software.
- Superior organizational, analytical, and planning skills.
- Superior time management skills and the ability to prioritize work.
- Excellent proof-reading skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting/financial software.
- High level of professionalism and discretion in handling confidential information.
Benefits
- Disability insurance
- Health insurance
- Dental insurance
- Paid time off
- Vision insurance
- Life insurance
