Executive Assistant to CFO

Computer Services

Full-time - Mid Level

Remote

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

The Executive Assistant to the CFO plays a vital role in supporting the Chief Financial Officer by managing day-to-day operations, communications, and scheduling. This position requires a proactive individual who can anticipate the needs of the CFO and ensure the financial team operates efficiently. Strong organizational, communication, and problem-solving skills are essential for success in this role.

Responsibilities

• Proactively manage the CFO's complex calendar, ensuring efficient scheduling and resolution of potential conflicts.
• Arrange detailed travel itineraries, including flights, accommodations, and ground transportation, while managing last-minute changes.
• Draft, proofread, and prepare reports, presentations, and financial documents for meetings with executives, board members, and external partners.
• Assist in preparing agendas, taking minutes, and following up on action items for finance and board meetings, while distributing materials and maintaining thorough records.
• Act as the first point of contact for the CFO, managing communications across internal departments and external stakeholders, prioritizing urgent matters.
• Manage expense reports and assist with budgeting, tracking financial data, and ensuring accurate reporting to the CFO.
• Safeguard confidential and sensitive financial and business information, maintaining high levels of discretion.
• Foster strong professional relationships within the organization, facilitating communication and collaboration between departments.
• Execute special assignments as needed, ensuring timely progress and completion, and assist with follow-up and coordination between departments.

Requirements

• Education or job knowledge equivalent to a 2-year college or trade school.
• Minimum of 5 years of experience supporting C-suite executives, ideally in a financial or corporate environment.
• Experience coordinating executive-level meetings, financial documentation, and liaising between senior leadership teams.
• Highly skilled in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with collaboration platforms such as Teams and SharePoint is preferred.
• Excellent document formatting, editing, and proofreading skills, capable of producing high-quality materials for executive and board-level review.
• Demonstrated experience managing complex, multi-time-zone scheduling and travel arrangements.
• Ability to anticipate challenges, offer creative solutions, and take initiative without needing direct supervision.
• Strong written and verbal communication skills, with the ability to convey complex information clearly and professionally.
• High degree of emotional intelligence, able to navigate complex interpersonal dynamics, maintain confidentiality, and act with discretion in all interactions.
• Comfortable working in a fast-paced, changing environment, and able to adapt to shifting priorities while staying calm under pressure.

Nice-to-haves

• Familiarity with basic financial concepts, budgeting, and reporting; experience working in a finance environment is a plus.
• Experience working in a public company, supporting leadership.
• Responsible for supporting multiple C-level Executives and Senior leadership daily.
• Exposure to supporting teams through Mergers and Acquisitions.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid vacation
• 401k