Executive Assistant to Chief of Staff

$70,000 - $80,000/Yr

Metropolitan Government Of Nashville & Davidson County - Nashville, TN

Part-time - Entry Level

Nashville, TN

Executive, Legislative, and Other General Government Support

About the position

The Executive Assistant to the Chief of Staff will provide high-level administrative support in the Office of the Mayor, requiring exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment. This role serves as a key liaison between the Chief of Staff, other staff members, and external stakeholders, ensuring effective communication and coordination of activities.

Responsibilities

• Manage the Chief of Staff's calendar, including scheduling meetings, coordinating travel, and preparing necessary materials.
• Draft and edit correspondence, reports, and presentations on behalf of the Chief of Staff; facilitate communication between the Chief of Staff and various departments or external partners.
• Assist in the planning and execution of special projects and initiatives; apply project management principles to track progress, timelines, and deliverables.
• Conduct research and gather information to support decision-making processes; summarize findings and prepare briefings as needed.
• Organize and prepare for meetings, including agenda development, note-taking, and follow-up on meeting outcomes.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Assist in the overall management of the Chief of Staff's office, including supplies, budget tracking, and administrative processes.

Requirements

• Bachelor's degree and three years of executive assistant or similar experience OR high school diploma/equivalent and seven years of executive assistant experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Forms).
• Experience with communication and collaboration tools (e.g., Webex, Zoom, Microsoft Teams, Salesforce, PublicInput, etc.).
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Solid project management skills, including experience in planning, executing, and monitoring projects.
• Ability to work independently and collaboratively in a team-oriented environment.
• High level of professionalism, discretion, and integrity.

Nice-to-haves

• Bachelor's degree in Public Administration, Business, or a related field.
• Executive assistant or similar experience in a governmental or political setting.
• Familiarity with project management software (e.g., Microsoft Project, Planner, or similar).
• Knowledge of data management and presentation tools (e.g., Canva, Prezi, Tableau, Mentimeter, etc.).
• Basic understanding of budgeting software.
• Fluency in Kurdish, Arabic, or Spanish preferred.

Benefits

• 10 Vacation Days per year (increasing after 5 years of service)
• 1 Sick Day per month
• 12 Paid Holidays per year