Executive Assistant to CMMO & CCO (Temp)

$70,000 - $80,000/Yr

Vince And Vince - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

About the position

The Executive Assistant to the CMMO & CCO plays a crucial role in managing administrative tasks and supporting the executives in a fast-paced environment. This temporary position involves handling confidential information, managing complex calendars, and ensuring effective communication within the organization. The role requires a high level of discretion and the ability to prioritize tasks efficiently.

Responsibilities

• Manages administrative tasks including reports, memos, letters, travel bookings, expense reports, and other documents.
• Manages a complex business calendar.
• Handles incoming communications and reports for the Design team.
• Files and retrieves corporate documents, records, and reports.
• Prioritizes incoming information and/or appointments and carries out assigned tasks and projects as required.
• Manages logistics for meetings led by the design and product teams including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc.
• Develops relationships with internal administrative staff to facilitate meeting planning and scheduling.
• Ensures effective flow of meetings; follow up and confirm all meetings in advance.

Requirements

• Bachelor's degree preferred.
• Minimum of two (2) years of administrative experience supporting a C-level executive.
• Five (5) or more years of experience in the luxury goods or consumer goods industry.
• Exhibits discretion, judgment, tact, and poise.
• Ability to multi-task in a fast-paced environment.
• Excellent interpersonal and communication skills (written and verbal).
• Excellent problem-solving skills.
• Excellent time management and ability to prioritize tasks effectively under strict deadlines.
• Demonstrates the ability to maintain confidentiality.
• Proficient in Microsoft Office applications including Excel, PowerPoint, and Word.

Nice-to-haves

• Role comprehension
• Reliability
• Adaptability
• Effective communicator

Benefits

• Robust healthcare options for medical, dental, vision, flexible spending, and health savings account with employer funding.
• 401(k) with employer match.
• Generous paid time off plans for vacation, sick, and personal, volunteer time, as well as company holidays.
• Hybrid and flexible work options available for roles that can be done remotely.
• Clothing allowance & merchandise discounts.
• $600 annual gym reimbursement.
• Monthly data/phone stipend for eligible roles.
• Mental health support tools and telehealth psychology and psychiatry.
• Family and caregiving benefits including a competitive paid parental leave program as well as supplemental infertility coverage.
• Life, accidental death & dismemberment, short-term disability, and long-term disability insurance.
• Supplemental hospital indemnity, specified disease, and accident coverage.
• Pre-tax commuter benefits including transit and parking.
• Discounted pet, home & auto, and legal insurance.