Executive Assistant to COO - Drug Rehabilitation Center Experience Invaluable

$65,000 - $70,000/Yr

Milestones Ranch Malibu - Malibu, CA

Full-time - Mid Level

Malibu, CA

Ambulatory Health Care Services

About the position

The Executive Assistant to the COO at Milestones Ranch Malibu plays a crucial role in supporting the operations of a dual diagnosis treatment center. This position is designed for a highly organized individual who thrives in a fast-paced environment and is passionate about helping others. The role involves a variety of administrative tasks, communication with visitors, and operational management, all aimed at enhancing the patient care experience in a supportive and professional setting.

Responsibilities

• Answer all emails to ensure quality flow of communication
• Set up for interviews/networking
• Prepare for special networking events - day before, morning of, clean up
• Help with creative projects
• Operations Management
• Policy and procedure development & support
• Help keep facilities compliant, organized and clean
• Help with recruiting and hiring
• Tour support as needed
• Onboarding and recruiting new employees
• Training support for new employees
• General clerical duties
• Risk management
• Basic Bookkeeping duties/ filing/ deposits/ reconciliations/ accounts payable
• Joint Commission, OSHA and DHCS support
• Staff scheduling

Requirements

• 5 years of executive administrative support experience
• Proficiency in Microsoft Word and QuickBooks
• Strong organizational skills
• Excellent communication skills
• Ability to maintain confidentiality and comply with HIPAA regulations
• Clean driving record and 5 years of continuous driving experience
• Ability to pass a drug test (if in recovery, must have minimally two years sober)

Nice-to-haves

• Experience in a rehabilitation center
• Strong logistics skills
• Ability to multi-task without getting overwhelmed
• Resourceful and solution-focused mindset

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Flexible schedule