Executive Assistant to COO

$85,000 - $85,000/Yr

Turning Stone Enterprises - Verona, NY

Full-time - Mid Level

Verona, NY

About the position

The Executive Assistant to the COO will provide high-level administrative support, managing the COO's schedule, communications, and various clerical functions. This role is essential for ensuring the COO's daily operations run smoothly and efficiently, requiring a proactive approach to scheduling, correspondence, and project management.

Responsibilities

• Provide executive-level administrative support to the COO.
• Maintain an accurate and detailed calendar for the COO, managing scheduling requests and conflicts.
• Answer and respond to phone calls and emails on behalf of the COO.
• Keep the COO informed of time-sensitive issues and ensure appropriate follow-up.
• Screen inquiries with tact and diplomacy, taking messages and routing calls as needed.
• Track the COO's tasks and projects to prioritize effectively.
• Greet and interact with executive visitors and high-profile guests.
• Transcribe confidential dictation as required.
• Compose, prepare, edit, and proofread executive-level correspondence and documents.
• Handle confidential and sensitive information with discretion.
• Track and reconcile monthly credit card statements and submit expense reports.
• Process and track invoice payment requests and approvals.
• Make travel arrangements for the COO and others as requested.
• Organize meetings, conferences, and executive events, ensuring all materials are prepared in advance.
• Perform other duties as assigned.

Requirements

• Bachelor's degree or equivalent experience required.
• 5+ years of office administration experience supporting C-Level Executives.
• Ability to maintain confidentiality and demonstrate discretion.
• Highly comfortable working with Apple products.
• Strong Microsoft Office suite skills including Word, PowerPoint, and Excel.
• Strong analytical and organizational skills.
• Clear and concise written and verbal communication skills.
• Ability to quickly learn new systems.
• Collaborative and service-oriented mindset.
• Outstanding attention to detail and commitment to follow through.
• Flexibility with working hours when required.
• Ability to establish priorities and work collaboratively.
• Ability to work independently and multitask effectively.
• High energy and results-oriented individual.

Nice-to-haves

• Experience in the gaming or hospitality industry.
• Familiarity with project management tools.

Benefits

• 401(k)
• Adoption assistance
• Dental insurance
• Health insurance
• Life insurance
• Paid holidays
• Paid time off