Executive Assistant to CPO

$47,466 - $71,198/Yr

Hoyleton Youth And Family Services - Fairview Heights, IL

Full-time - Entry Level

Fairview Heights, IL

Social Assistance

About the position

The Executive Assistant to the Chief Program Officer (CPO) at Hoyleton Youth and Family Services plays a crucial role in supporting the CPO in achieving program and administrative goals. This position involves managing communications, scheduling, and various administrative tasks to ensure the smooth operation of the CPO's office. The Executive Assistant must demonstrate independence, sound judgment, and confidentiality in their work.

Responsibilities

• Serve as the point of contact for the CPO to ensure timely responses to communications.
• Determine the urgency of issues and decide if they should be addressed by the CPO or another staff member.
• Manage the CPO's calendar and appointment schedule.
• Assist with planning internal and external meetings, including preparing agendas and materials.
• Participate in program initiatives to help achieve departmental goals and take notes during staff meetings.
• Track timelines for program priorities and tasks originating from the CPO's office to ensure timely completion.
• Monitor documents and approvals needed to meet deadlines.
• Perform other duties as assigned.

Requirements

• Must possess a high school diploma or equivalent.
• Five (5) years of Executive Assistant or highly responsible administrative experience, preferably in a social service setting.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Must be at least 21 years of age.
• Must possess and maintain a valid driver's license and proof of vehicle insurance.

Nice-to-haves

• Experience in a social service setting.
• Ability to work autonomously and as part of a team.
• Ability to manage multiple projects and deadlines simultaneously.