Executive Assistant to Department Director (Open Until Filled)
City of Fresno, CA - Fresno, CA
posted 3 days ago
About the position
The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment. The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties include researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions. The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority. The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department.
Responsibilities
- Provide high level support to the director of a large and/or complex City department.
- Exercise considerable discretion and independent judgment while performing administrative/secretarial tasks.
- Act as a liaison between the department director and department members, City and civic officials, employees and the public.
- Interpret City policies, rules and procedures.
- Research, compile and analyze data for special projects and various reports.
- Plan calendars and prepare meetings.
- Coordinate City Council agenda items.
- Make travel arrangements.
- Organize office support functions.
Requirements
- Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.
- OR twelve (12) units of business or academic college course work relating to office management or secretarial sciences and seven (7) years of increasingly responsible secretarial experience to a manager or administrator.
- Possession of a valid driver's license.
Benefits
- Health insurance with contributions toward monthly premiums for PPO medical, dental and vision for employee and dependents.
- Flexible spending account for health and dependent care expenses.
- Voluntary 457 plan with Fidelity Investments for retirement savings.
- Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
- 60 hours of management leave per fiscal year for exempt employees.
- Accrue (15.5) hours per month of annual leave with cash out provisions.
- 40 hours of supplemental sick leave per fiscal year with an 80 hours lifetime maximum.
- Life insurance benefit equal to annual salary, premium paid by the City.
- Long-term disability benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability, premium paid by the City.
- Health reimbursement arrangement for eligible retirees.
