Executive Assistant to Director of Operations

$35,360 - $35,360/Yr

That's Great News - Wallingford, CT

Part-time,Full-time - Entry Level

Remote - Wallingford, CT

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

We are seeking a dynamic and organized individual to join our team as an Executive Assistant to the Director of Operations at That's Great News. This role will provide essential support in managing the creative design, production processes, and inventory control, ensuring smooth operations and fostering innovation. The Executive Assistant will play a crucial role in facilitating communication between the Director and various internal teams, as well as managing the logistics of day-to-day operations. This position requires a proactive approach to problem-solving and the ability to handle multiple tasks simultaneously while maintaining a high level of professionalism and confidentiality. In this role, you will assist the Director of Operations in day-to-day tasks and strategic initiatives, which includes coordinating and scheduling meetings, appointments, and travel arrangements. You will be responsible for preparing and organizing documents, presentations, and reports, as well as monitoring project timelines and deliverables to ensure that deadlines are met. Additionally, you will manage inventory control processes, including monitoring stock levels and reconciling discrepancies, which is vital for maintaining operational efficiency. Collaboration is key in this position, as you will work closely with internal teams to facilitate communication and workflow efficiency. Conducting research and providing analysis to support decision-making processes will also be part of your responsibilities. Given the nature of the role, maintaining confidentiality and handling sensitive information with discretion is paramount. Some heavy lifting may be required, so physical capability is also a consideration for this position.

Responsibilities

• Assist the Director of Operations in day-to-day tasks and strategic initiatives.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports.
• Monitor project timelines and deliverables, ensuring deadlines are met.
• Manage inventory control processes, including monitoring stock levels and reconciling discrepancies.
• Collaborate with internal teams to facilitate communication and workflow efficiency.
• Conduct research and provide analysis to support decision-making processes.
• Maintain confidentiality and handle sensitive information with discretion.
• Some heavy lifting may be required.

Requirements

• Proven experience in an administrative or assistant role, preferably in a manufacturing or creative industry.
• Strong organizational and multitasking skills, with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite and project management tools.
• Ability to adapt quickly to changing priorities and work well under pressure.

Nice-to-haves

• Knowledge of design software (e.g., Adobe Creative Suite) is a plus.
• Understanding of manufacturing processes and supply chain management.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance