Executive Assistant to Global Head

$150,000 - $150,000/Yr

Career Group - New York, NY

Full-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Executive Assistant will provide dedicated 1:1 support to the Global Head of Corporate Affairs and ESG at a leading investment firm. This role is crucial for managing the executive's time effectively, coordinating travel, and ensuring smooth administrative operations within the division.

Responsibilities

• Coordinating and managing complex calendars, scheduling meetings, and prioritizing conflicting demands.
• Preparing agendas, materials, and presentations for meetings.
• Arranging all aspects of domestic and international travel, creating detailed itineraries, and providing support throughout the traveler's trip.
• Providing general administrative support, including screening phone calls and drafting correspondence.
• Building and maintaining positive relationships with clients, partners, and colleagues on behalf of the Executive.
• Processing and tracking expense reports in accordance with T&E policy best practices.
• Providing administrative back-up to the EA team as needed.

Requirements

• 7-15 years of Executive Assistant experience, preferably in financial services.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Ability to manage sensitive and confidential information with discretion.
• Advanced proficiency in Microsoft Office Suite.
• Experience with Concur is a plus.
• Excellent written and verbal communication skills, able to interact confidently and professionally with all levels of personnel.
• Experience with domestic and international travel planning.
• Ability to take initiative and exercise judgment in complex situations.
• Ability to work independently with minimal supervision and as part of a team.

Benefits

• Salary range of $120-150k base plus discretionary bonus and paid overtime.
• Fully paid benefits including health insurance.
• 401k matching.
• 3 weeks of vacation.
• Free lunch onsite 5 days a week.