Executive Assistant to HR Director

$75,000 - $80,000/Yr

Unclassified - Addison, TX

Full-time - Entry Level

Addison, TX

About the position

The Executive Assistant to the HR Director plays a crucial role in supporting the HR Director with day-to-day organizational and executive tasks in a fast-paced workplace. This position requires exceptional organizational skills, attention to detail, and strong communication abilities. The ideal candidate will have a background in Human Resources or related tasks, be tech-savvy, and possess a growth mindset, thriving in a dynamic environment with opportunities for professional development.

Responsibilities

• Coordinate scheduling and calendar management
• Filter, sort, and respond to emails
• Draft, review, edit, and send company communications
• Assist in organization and execution of department goals
• Liaison between director and department staff
• Be 'eyes and ears' in office to observe and relay potential concerns
• Pull reports and analyze employee data
• Monitor and audit data, systems, and spreadsheets for quality control
• Update, edit, create, and/or improve company documents (forms, handbook, policies)
• Plan and organize meetings/events
• Prepare and deliver presentations
• Interview candidates for company positions
• Facilitate new hire onboarding such as paperwork and online trainings
• Join corporate meetings and take notes to relay to Director
• Assist with acquisitions
• Assist with HR investigations
• Assist with disciplinary action and termination or other difficult conversations
• Learn and listen to directives and train in various areas of HR within different entities
• Maintain professionalism and strict confidentiality of information related to the company, its employees, and leadership
• Assist with research including compliance, competitors, industry norms, forms, policies, etc.
• Look for areas of growth, improvement, and efficiency
• Perform administrative duties such as mailings, office organization, scanning, etc.
• Other duties and special projects as assigned

Requirements

• Bachelor's Degree or equivalent experience
• 3-5+ years of previous executive assistant experience and/or HR experience or HR related tasks on a corporate level
• Strong communication and writing skills, experience with business writing preferred
• Exceptional attention to detail and organization
• Tech savvy
• Able to travel as needed
• Strong work ethic
• Comfortable and experienced with presentations (preferred)
• Solid Microsoft Office Suite Skills
• Able to pass a drug test and criminal and motor vehicle background checks

Nice-to-haves

• Interest in the field of Human Resources
• Experience with social media
• Ability to propose creative solutions

Benefits

• 401(k) with 4% company match
• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, hospital, identity theft, and accident coverage
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Paid Time Off
• Weekly Pay
• Direct Deposit or Pay Card
• Online pay stub access
• 24-7 office support