Executive Assistant to Import Manager

$37,440 - $41,600/Yr

Dream On Me - Franklin Township, NJ

Full-time - Entry Level

Franklin Township, NJ

Furniture, Home Furnishings, Electronics, and Appliance Retailers

About the position

The Executive Assistant to the Import Manager is responsible for managing administrative tasks, enhancing communication, and streamlining processes to support the import operations effectively. This role requires a detail-oriented and proactive individual capable of multitasking in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the Import Manager, including managing calendars and scheduling meetings.
• Prepare and organize import documentation, reports, and presentations.
• Liaise with suppliers, freight forwarders, and customs officials to ensure timely and accurate shipments.
• Monitor and track import shipments, addressing any issues or delays as they arise.
• Assist in analyzing import data and preparing reports for management review.
• Maintain an organized filing system and ensure compliance with import regulations.
• Support special projects and initiatives as directed by the Import Manager.

Requirements

• Minimum of [X] years of experience as an Executive Assistant, preferably in logistics or import/export.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant import management software.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Ability to work independently and collaboratively in a team environment.
• Familiarity with import regulations and processes is a plus.

Nice-to-haves

• Experience with Microsoft Excel and PowerPoint for at least 1 year.
• Familiarity with import regulations and processes.

Benefits

• 401(k)
• Health insurance